PPQG Steering Committee Meeting

Gualala Arts

February 16, 2007

Meeting called to order by Janet Sears,  acting President,  at 11:05

In attendance:    Bette Covington, Linda Warnock, Marilyn  Limbaugh,Janet Sears, Paula Osborne, Lynne Atkins, Gail Spencer, Gail  Simms, Janet Windsor, Ann Graf, Lola DeLongorio, Laura Hamilton,  Joyce Gaudet, Polly Dakin

Minutes were read and ammended to read:  GAC is sponsoring PPQG  Workshops for ONE YEAR,  to be reevaluated in January 2008.

Gail Spencer reminded the Board that there is a three tier  price arrangement for the workhops.

Linda Warnock asked that minutes be submitted electronically to the Board.  Bette will submit them electronically to Marilyn Limbaugh who will then submit them to the Board.

MSP to approve the minutes as ammended,  by Paula and Janet.

Treasurer:  Janet said that PPQG did not go into the red this year.   We are $1470 ahead,  thanks mainly to Festival of the Trees.

Janet spoke about needing a written policy for deciding how to pay  for a non-budgeted item.  The suggestion was made to perhaps follow  GA Policy. More  discussion will follow later in the meeting.

Nominations:  Paula read the  proposed slate of officers for 2007.  (See attached memo).  MSP to accept the slate:  Ann/Joyce

Discussion  was held on establishing a policy for outside speakers. Recently, there was a situation where an outside individual took up  too much time and it was felt that this was unfair to the membership  and the guest speaker.  MSP:  Only Fiber Arts related topics  written  or oral, may be presented at PPQG meetings:    Polly/Marilyn

Policies and Procedures:  Janet wonders where the Policy/Procedure Document is .  Linda has a hard copy. A committee was formed to  revise and update this document.  Members:  Lynne,  Better,   Marilyn,  Paula. Janet said that new members should have a copy of  their job descriptions.

Reports:

Programs:  Gail Simms read the list of programs for 2007 which is  listed on the web site.  Discussion was held on making quilts for  wounded soldiers.

Mystery Quilt:  it was agreed that this was a good program

Block of the Month:  a new one will be announced at the General Meeting

Newsletter:  58 members want to receive their newsletter on line.   This saves money for the Guild.

Special Events:  it was agreed that the Retreat was a success.

Festival of the Trees:  this required a lot of work by a few people. Ways and Means will decide about future events like this.

Comfort Quilts:  Some discussion about whether to sell C>Q> to raise money for the Guild.

Polly said that last year 47 members gave  C>Q>   23 members gave  more than one.  It was felt that others should be encouraged to do  this community project.

AIR:  on schedule

Hospitality:  a sign up sheet will be placed at the cookie table to encourage members to provide cookies.

Membership:  We have 105  members.   15 have still not paid .  March  1 is the cut off date.  MSP   Lynn/Laura that a final reminder will  go out on email and in the newsletter and at the meeting today.

Historian:  Paula is working on the files

Fanny Basket:  lots of fabrics are in the basket and very little junk!

Library:  Ann reported that there are 3 new books.

Meeting adjourned at  12:10.

Submitted by:  Bette Covington,  Secretary